top of page

Crafting a Timeline for a Flawless Destination Wedding

Planning a destination wedding can be both exciting and overwhelming. The allure of saying "I do" in a breathtaking location, surrounded by loved ones, is a dream come true for many couples. However, to make sure your special day unfolds seamlessly, a well-structured timeline is essential. In this blog post, I will offer a few tips on creating a timeline for your destination wedding planning, ensuring a stress-free and unforgettable experience.

1. 12-18 Months Before the Wedding:

- Choose theDestination: Research potential wedding destinations and narrow down your choices based on factors such as accessibility, local laws, climate, and suitability for your wedding style and theme. Places, especially popular ones, will fill up so this step truly is vital.

- Select a Wedding Date: Consider the availability of venues and key vendors, as well as the comfort and convenience of your guests, when finalizing the wedding date. The date will also affect the cost of plane tickets and sometimes even the venue cost.

- Establish a Budget: Determine your wedding budget, including travel expenses, accommodation, venue, vendors, and any additional activities or events. You won't really have a true sense of what things may cost until you pick a location, For us Italy was the given but we found out quickly that Milan was going to cost more than Florence. Florence was a better fit for our budget.

2. 9-12 Months Before the Wedding:

- Book Your Venue and Accommodation: Secure your desired ceremony and reception venues, and make accommodation arrangements for yourselves and your guests. We found that this far out was a good time to actually tell guests of our intentions. This was a casual heads up in case they wanted to come along but needed ample time to save.

- Assemble Your Wedding Team: Research and hire a wedding planner, photographer, videographer, caterer, florist, and other vendors based on recommendations, reviews, and their experience with destination weddings. Having the time to lock people in ahead of schedule gives you the chance to book vendors that are good AND reasonably priced. Be prepared to start paying deposits.

3. 6-9 Months Before the Wedding:

- Plan Your Guests' Travel: Research transportation options for your guests and provide them with the necessary information to make travel arrangements. Consider organizing group discounts or a travel agent to assist with bookings. If you're doing the wedding website this, I highly recommend putting all of this info there and sharing it with your guests. This is also a great time to remind people about buying plane tickets and checking their passports for expiration. It can take up to 6 months to get a new/renewal in the mail. Here is our old site in case you're curious about how we did it. Password is buzz0922

- Choose Your Wedding Party: Invite your friends and family members to be a part of your wedding party and communicate your expectations and responsibilities.

4. 4-6 Months Before the Wedding:

- Design and Send Save-the-Dates: Create and send out save-the-date cards or emails to your guest list, including important details like the wedding date, location, and travel information.

- Prepare Legal Documentation: Research the legal requirements for getting married in your chosen destination, including marriage licenses, translations, and any necessary paperwork. This is mainly important if you want your marriage to be legal as soon as you walk down the isle. You can apply for a license and take it with you, sign it before the reception. You can do a courthouse wedding, that's what we did, months in advance, It's all up to you!

-Square Away Your Travel Plans: Don't let your own plans fall through the cracks! Are you going on a honeymoon in the country you're traveling to? Want to get there early? Send things in advance? Make those plans at a time that gives you flexibility in cost. Last minute international plan ticket prices will hurt your feelings.

5. 3-4 Months Before the Wedding:

- Create a Detailed Itinerary: Collaborate with your wedding planner to create a comprehensive itinerary for the wedding day and any pre- or post-wedding events. Share this information with your guests, so they can plan their activities accordingly. This is a great time to throw in the option of local tours, AirBnB is great for these.

- Finalize Vendors and Wedding Details: Confirm arrangements with all vendors, such as the menu with the caterer, floral arrangements with the florist, and any other specific details to ensure a smooth execution on the big day.

6. 2-3 Months Before the Wedding:

- Arrange Guest Accommodations: Follow up with your guests to ensure they have made their travel and accommodation arrangements. Provide a list of recommended accommodations near the wedding venue if needed.

- Plan Welcome Bags or Favors: Consider creating welcome bags or personalized favors for your guests, showcasing the destination's local charm and adding a personal touch to their experience. I'll make a post about what we chose and how.

7. 1 Month Before the Wedding:

- Review and Finalize Details: Have a final consultation with your wedding planner and vendors to confirm all arrangements and address any last-minute changes or concerns.

- Pack for the Destination: Make a checklist of essential items you'll need for the wedding and your stay at the destination. Pack in advance, keeping in mind any restrictions or guidelines for travel. I'll be making a post about what I brought with links to items that I'm still using.

8. The Wedding Week:

- Arrive Early: Travel to the destination at least a few days before the wedding to ensure ample time for last-minute preparations and relaxation.

- Rehearsal and Welcome Event: Schedule a rehearsal and a welcome event to gather your guests, introduce everyone, and go over the wedding day timeline.

9. The Big Day:

- Enjoy Your Wedding: Allow yourself to fully immerse in the joy and beauty of your wedding day. Trust your wedding planner and vendors to handle the logistics, while you create memories with your loved ones. Things will come up that are unexpected. Try not to let anything get in the way of your joy. You did it! It's happening, have fun.

- Celebrate and Capture: Capture the special moments with your chosen photographer and videographer. Cherish the time with your guests and savor every magical moment.

Crafting a timeline for your destination wedding planning is crucial to ensure a seamless and stress-free experience. By breaking down the process into manageable steps and adhering to a well-organized schedule, you can create the wedding of your dreams in a beautiful location. With careful planning and attention to detail, your destination wedding will become a cherished memory that you, your partner, and your guests will treasure for a lifetime.

save the date for destination wedding. Woman in yellow dress leaning against a man in a suit. Both are laughing. Boarder is eucalyptus garland and website information.


Commenting has been turned off.
bottom of page